Death Cafe Privacy Statement
What you can expect from us in relation to your personal data.
INTRODUCTION AND SCOPE OF THIS PRIVACY STATEMENT
Death Cafe associated service providers, together "we" or "us", want to give you the best Death Cafe experience possible. We use the personal information you share with us to make your experience even better. This privacy statement aims to give you a clear view of how we use personal information that you provide, our dedication to protecting it, your rights and the options you have to control your personal information and protect your privacy. It also outlines what personal information we collect about you when you visit our website, how we use your personal information and the third parties we will share it with.
We use personal information for various purposes, as described in detail below.
WHO COLLECTS YOUR PERSONAL INFORMATION
Death Cafe and affiliate entities of Impermanence Limited, control the processing of any personal information collected through marketing cookies used on the Death Cafe website. The Death Cafe volunteer team handling your interactions on our website controls the processing of your personal information when you post or register on our website.
PERSONAL INFORMATION WE COLLECT FROM YOU
“Personal information” is any information that relates to you and identifies you personally, either alone or in combination with other information available to us. Death Cafe will collect various types of personal information and special categories of personal information (such as health and other sensitive data) about you, including the following (as applicable):
YOUR DEATH CAFE ACCOUNT
Death Cafe will also collect the following information when you sign up for an account if you choose to provide it: your first and last name, and an email address.
USE OF OUR PRODUCTS AND SERVICES
When you use our website we will ask for personal information (at the time of completion we will explain what information is required in order for us to provide the particular product or service, and what information you may choose to provide), such as:
INFORMATION WE COLLECT AUTOMATICALLY
We will also collect personal information about you when you interact with our brand and website, and how you use them, as follows:
SOURCES OF INFORMATION
Most of the information we collect about you will be personal information that you have voluntarily provided to us through our website or by email. Other sources from whom we may obtain your personal information include Death Cafe hosts located across the globe.
HOW WE USE YOUR PERSONAL INFORMATION
The personal information we collect when you create first sign in will be used for identification and authentication purposes across the Death Cafe website so you can use the same account details to log in from any location and on any device. Death Cafe will create a profile for you with the information needed to provide you with our website services. The personal information we collect from the other sources listed above will be used in the format that it is received, or, where appropriate, will be combined with personal information we obtain from other internal or external sources. We use and analyze this personal information where necessary for the following purposes detailed below:
HOW WE SHARE YOUR PERSONAL INFORMATION
We treat your personal information with care and confidentiality and do not share it with third parties other than as set out below:
HOW WE PROTECT YOUR PERSONAL INFORMATION
We are committed to protecting your personal information and implement appropriate technical and organizational security measures to protect it against any unauthorized or unlawful processing and against any accidental loss, destruction, or damage.
RETAINING YOUR PERSONAL INFORMATION
We will keep your personal information until you request that it is deleted, unless a longer or shorter retention period is required by law, is necessary in the course of legal proceedings or is otherwise needed for a particular purpose under applicable law. In such a case, Death Cafe will aim to delete your personal information within a maximum period of one month from the date of the request.
INTERNATIONAL TRANSFERS OF YOUR PERSONAL INFORMATION
Unless stated otherwise, we store and process your personal information in the European Union. There will, however, be occasions when we may need to transfer your personal information outside of the European Economic Area ("EEA") to a country that is not regarded under European Law as providing the same level of data protection as the country in which you normally use our products and/or services. For example, the personal information you provide when you sign up for an Death Cafe account will be stored in the European Union for the purposes of authenticating your account and signing you in. In these circumstances we will take appropriate steps to ensure that your personal information is adequately protected. Typically, such steps include carrying out data security reviews of any recipients so your data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the contact details below.
INFORMATION ABOUT CHILDREN
As a general rule, we do not intentionally collect personal information about children under the age of 13. If we become aware that we have inadvertently collected personal information about children under the age of 13, we will take steps to delete the information as soon as possible, except where we are required by applicable law to keep it. Where we know a child is above the age of 13, but considered a minor under applicable law, we will obtain parental/guardian consent prior to using that child's personal information.
LINKS TO OTHER WEBSITES AND SERVICES
Our websites may contain links to third party websites, and some of our services provide you with access to third party services (such as social networks). We have no control over how third party websites and services process your personal information. We do not review third party websites and services, and we are not responsible for such third party websites and services or their privacy practices. Please read the privacy statements of any third party websites or services that you access from our websites or services.
YOUR RIGHTS IN RELATION TO YOUR PERSONAL INFORMATION
Fair play and transparency are important to us. We are open about the personal information we collect and have implemented mechanisms to enable you to exercise any rights you might have with respect to your personal information.
Where we have obtained your consent in relation to any matter in relation to your personal information (e.g. your consent to receiving informational messages or your consent to the placement of cookies on your device), you can withdraw this consent at any time by contacting us using the contact details set out below or changing your cookie settings.
ACCESS TO, DELETION, AND CORRECTION OF PERSONAL INFORMATION
If you have registered an account with us, you can access your personal information through our website. Our website generally presents you with the option to add, update or remove information we have about you If any personal information we have about you is not accessible through our website, you can send us a subject access request for access to this information at a cost of £10 to acquire your data using the contact details set out at the end of this privacy statement. After receiving your request and sufficient information to verify your identity we will provide you with a copy of the personal information we have about you which you are entitled to have under applicable law. We will also confirm the purposes for which such personal information is being used, its recipients and the origin of the information. You may write to us at any time requesting amendments to certain personal information that you consider to be incorrect or irrelevant or to request that we block, erase or otherwise remove your personal information. You may also write to us at any time to object to our use of your personal information, restrict our use of your personal information, or request that we provide your personal information in a usable electronic format and transmit to a third party (right to data portability). We will comply with these requests in relation to your personal information in line with applicable law.
OPTING OUT AND UNSUBSCRIBING FROM MESSAGES
All our communications contain an easy way to opt out from receiving future messages, such as a link through which you can unsubscribe or email/ contact page that you may reply to opt out. If you would like to opt out of receiving Death Cafe messages you may use the information contained in the messages you have received, or alternatively you could contact us.
Note that if you choose to opt out of receiving messages in the manner explained above, we will continue to process your personal information, in particular to allow us to understand your interests and preferences, but we will stop using your personal information to send you personalized or non-personalized messages. If you would like us to stop such processing in part or in full, we have explained how to do this in the above paragraph.
CHANGES TO THIS POLICY
Death Cafe has pledged to adhere to the fundamental principles of privacy and data protection. We therefore regularly review our online privacy statement in order to ensure that it is free of errors and clearly visible on websites, that it contains appropriate information about your rights and our processing activities, and that it is implemented and is compliant with applicable law. We may update this privacy statement from time to time to keep it up to date, to keep pace with new developments and opportunities relating to the Internet and to stay in line with applicable law. If we make significant changes to this privacy statement, we will inform you by posting a notification on our websites and/or mobile apps along with an updated version of the privacy statement.
If you have any questions about our use of your personal information, how to exercise your rights or about our privacy statement you are welcome to contact us or if you prefer to contact us by regular mail, please send us a message via the contact page on the Death Cafe website.
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, you have the right to make a complaint to your local data protection authority using their website.
LAST UPDATED: 18 May 2018